Welcome to the Florida Keys Watercolor Society!

Calendar of Events - Subject to change

Thank you for a great season!

January 2024 Workshop

-Artist - Patricia Lappin (website:patricialappin.com)

-more details to come

Board of Directors

President

Julie Joyce Rehbock

juliejoyce2@yahoo.com

305-731-3046

Vice President

Dorothea McFarland

Recording Secretary 

Stephanie Gill

Treasurer

Janet Cederlund

Historian

Barbara Reid

Membership Chair

Madelyn Paulson

815-520-5601

Publicity, Advertising, Scholarship

Peter Sterling Turner

For more information about the FKWCS, please contact Julie via email at juliejoyce2@yahoo.com, or by phone at 305-731-3046.

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NEW! Annual Dues January 1st - December 31st Annually

FISCAL YEAR REAPPORTIONMENT

The fiscal year change from October 1 – September 30 was changed to commence annually on the calendar year January 1 thru December 31st. Email reminders for dues will be sent in November. Dues shall be payable on December 1st of the preceding year, or upon new membership enrollment which will be credited to the upcoming membership year.

-We hope you will continue to support our Society. Please forward your $30 membership dues (check payable to FKWCS) to Janet Cederlund.

-Please send it to:

Janet Cederlund

17421 Marengo Road

Union, IL 60180

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OUR MISSION

The mission of the Florida Keys Watercolor Society is to promote the fine art of water-based painting through fellowship and education within its membership base. With a focus on art appreciation, education, and sponsorship opportunities, its goal is to welcome all artists from beginner thru master and to encourage artist growth and community involvement in the cultural art community of the Florida Keys. The Shows, Workshops, and Paint-Outs offered by the FKWCS invite its participants to immerse themselves in the joy and rewards associated with the water-based medium.

Membership in the Florida Keys Watercolor Society is open to both full and part-time residents of Monroe County, however, residents must reside within the county for a minimum of 2 months per calendar year, or less with approval by the Board of Directors.

RESOLUTION TO CHANGE THE INDEMNITY CLAUSE WORDING

The following statement was read and discussed to change as follows:

“I understand the need and requirement for the Florida Keys Watercolor Society (aka FKWCS) to require a release of liability for all its members and participants. In consideration of the right to participate in activities offered by the FKWCS or any of its leaders, directors, officers, instructors, or members, I hereby agree to RELEASE, INDEMNIFY, and HOLD HARMLESS the FKWCS, its leaders, directors, officers, instructors, and members from any loss or damage suffered by myself or any family member or guest that I bring to the FKWCS activity or event. This signed agreement will be held in the Membership Records of the FKWCS.”

DOCUMENT DESTRUCTION RESOLUTION

Background: There is currently, as of the 2017 Bylaw Adoption, no provision for document retention and/or destruction. Presently, there are maintained documents dating to 2008 and before. Accepted business and not-for-profit practices are to retain some official documents as permanently archived and to schedule others for destruction on 1-, 3-, 5- and/or 7-year schedules depending on the IRS status or the organization.

Recommended Addendum:

The Treasurer, in coordination with the Vice-President, is responsible for the ongoing process of maintaining a fiscal document inventory, and for reviewing, and identifying records that have met the required retention period, and for overseeing their destruction after notification to the Board one month prior to the scheduled destruction.

No records specified in any legal hold may be destroyed, even if the scheduled destruction date has passed until the legal hold is withdrawn in writing by the President.

Any items or documents containing confidential information, i.e., bank or credit card information, materials containing donor names, documents containing financial information, documents containing personal information such as social security number, driver's license number, or financial information, must be shredded at the end of their retention period.

(After a comparative review of comparable organizations, the

following schedule of retention and destruction is recommended for adoption)

Permanent Records –Bylaws, addendums, revisions, historical precedents, corporate documents, board minutes, endowments, tax records, copyright and trademark registrations, pertinent financial data, and audits as directed by IRS organizational status and historical membership records where feasible.

7-Year Retention – Accounts payable and receivable, finalized claims-liability and accidents, canceled checks with exception of tax payments, etc., purchase orders, lease, insurance, and contract license records including software license agreements, and agreements for vendor services, independent contractors, and consultants.

5-Year Retention - Bank reconciliations and past budgets

3-Year Retention – Duplicate deposit slips, general correspondence, expired publications and procedures and expired membership records.

It was moved to accept document destruction as presented, seconded, and passed on 02/08/2023.

For information about our scholarship fund, please email us.